Registration periods
| Begins | Ends | |
| Early fee | Thursday 04 October 2018 | Wednesday 09 January 2019 |
| Full fee | Thursday 10 January 2019 | Sunday 14 April 2019 |
Should your registration remain unpaid as of Wednesday 09 January 2019 , early registration fees will no longer apply and will automatically be modified to full fees.
Registration rates & process
| Delegate Category | Regular | Young investigator | Nurses & Allied Health Professionals (Full congress) | Nurses & Allied Health Professionals Forum (Friday 12 April) | Patients |
|---|---|---|---|---|---|
| Early fee | EUR 200.00 | EUR 100.00 | EUR 100.00 | EUR 100.00 | EUR 100.00 |
| Full fee | EUR 400.00 | EUR 300.00 | EUR 300.00 | EUR 100.00 | EUR 300.00 |
All prices mentioned above are including 10% VAT.
| Delegate Category | Regular | Young investigator | Nurses & Allied Health Professionals (Full congress) | Nurses & Allied Health Professionals Forum (Friday 12 April) | Patients |
|---|---|---|---|---|---|
| Early fee | EUR 800.00 | EUR 200.00 | EUR 200.00 | EUR 100.00 | EUR 200.00 |
| Full fee | EUR 1000.00 | EUR 400.00 | EUR 400.00 | EUR 100.00 | EUR 400.00 |
All prices mentioned above are including 10% VAT.
Group registration
In order to make a group registration, please refer to the group registration policy. It contains all the important information as well as the link to start the group registration. In case of questions, please contact the registration department: registration.ilc@congrex.com.
Group contract
There is the possibility to sign a group contract where you buy a package of registration tickets (“buy contingent”) for a defined number of participants until 09 January 2019. Full payment and the signed contract must be received until this date. The group contract allows you to enter participant data until 27 February 2019. Free name changes are also permitted until this date. For further information please contact registration.ilc@congrex.com.
Cancellation policy
- Cancellations received up and including 01 March 2019, 60% of the client’s deposit shall be forfeited in favor of ILC 2019
- As from 02 March 2019, the full deposit shall be retained
- For any change of names, a fee of EUR 25.00 (excl. 10% VAT) will be charged
- If you do a no-name group contract, the cancellation policy of the contract applies.
The group coordinator is liable to pay the registration costs as soon as she / he has registered participants for the congress.
If any delegates are not attending the conference but the cancellation policy was not respected, the complete registration costs have to be paid.
Group pick-up
The opportunity of picking up the documents for your group in advance will be offered in order to facilitate the pre-registration procedure. In order to arrange your pick-up time you will be contacted 3-4 weeks prior to the congress.
Every refund claim should be sent to Congrex in writing until 29 April 2019. Requests sent after this deadline will not be processed.
Name change, and replacement badges
A handling fee of EUR 25.00 (excl. 10% VAT) per registration will be charged for every registration modification received after 27 February 2019.
Name changes for the groups will be charged EUR 25.00 (excl. 10% VAT).
If a badge is lost or forgotten, an administrative fee of EUR 25.00 (excl. 10% VAT) will be charged for the reprint of the badge after identity verification (passport, driving license or other recognized identification document).
If both badges are brought back at the registration desk, the administrative fee will be refunded.
YI-Young Investigator
To benefit from the YI reduced fees, proof of status is mandatory.
Young investigators must be under 35 years old or still in training at the time of the congress (Thursday 11 April 2019).
Proof of age or training status is mandatory. Please refer to the bursaries page to see if you are eligible for funding from EASL (bursary programme), or for more information regarding young investigator advantages.
Nurse
To benefit from the nurses’ rate, proof of nurse status is mandatory.
Nurses who are registered to attend the Nurses and Allied Health Professionals’ forum will have access to all mainstream sessions on-site, but only on this specified day. The date will be displayed on the congress badge. Registration is exclusively valid for Friday 12 April 2019 only.
A letter of confirmation from your Head of Unit should be uploaded during the registration process confirming that you are a nurse. Alternatively, you may send your confirmation letter via e-mail to registration.ilc@congrex.com
Allied Health Professional (AHP)
To benefit from the AHPs’ rate, proof of status is mandatory.
Allied Health Professional who are registered to attend the Nurses and Allied Health Professionals’ forum will have access to all mainstream sessions on-site, but only on this specified day. The date will be displayed on the congress badge. Registration is exclusively valid for Friday 12 April 2019 only.
An attestation or relevant document confirming your professional status belonging in one of the professions under Allied Health Professionals (AHPs) should be uploaded during the registration process. Alternatively, you may send the attestation via e-mail to registration.ilc@congrex.com
The professions below provide an example of Allied Health Professions:
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The printed scientific programme book can be purchased at an additional cost of EUR 16.50 (incl. 10% VAT) during the online registration process. Order your printed material until Wednesday 27 February 2019. After this date, no printed material can be ordered. Free electronic versions of all materials (scientific programme book, abstract book, postgraduate book) will be available approx. 2 weeks prior to the congress and accessible via congress website and the ILC app.
NEW for EASL members – Gain time in Vienna! Use the EASL members fast-track lanes for on-site registration and badge pick-up at the dedicated members registration desk in foyer D.
EASL 2019 membership
Application for the 2019 EASL membership (new members and renewals) are available as of Thursday 04 October 2018.
New members: Become a new EASL member before 31 December 2018 to enjoy the reduced ILC 2019 fees for EASL members.
Renewals: renew your membership any time before 11 April 2019 to enjoy reduced ILC 2019 fees for EASL members.
Discover all details on the EASL membership benefits.
Registration conditions
Congrex Switzerland is the official registration agency for The International Liver CongressTM 2019.
What does the registration fee include?
- Admission to all mainstream scientific sessions
- Access to the exhibition area
- Admission to the postgraduate course & basic science seminar
What is not included in the registration fee?
- The scientific programme book can be purchased at additional cost of EUR 16.50 (incl. 10% VAT) during the online registration process. Order your printed material until Wednesday 27 February 2019. After this date, no printed material can be ordered.
- Free electronic versions of all materials (scientific programme book, abstract book, postgraduate book) will be available approx. 2 weeks prior to the congress and accessible via congress website and the ILC app.
Lunch and coffee are not included in the registration fee, however EASL provides a certain amount of catering on a first come first served basis during the breaks.
We would like to make ILC 2019 a paper free event, therefore EASL thanks you for your green-consciousness!
EASL is aware of the large amount of waste generated at a congress, in particular when it comes to printed documents. Therefore, to create a more environmentally friendly congress, EASL is proposing to drastically cut its print volume by offering free electronic versions of all materials (scientific programme book, abstract book, postgraduate book). These will be available approx. 2 weeks prior to the congress and accessible via congress website and the ILC app.
Let’s make ILC 2019 a paper free event!
The printed scientific programme book can be purchased at an additional cost of EUR 16.50 (incl. 10% VAT) during the online registration process. Order your printed material until Wednesday 27 February 2019. After this date, no printed material can be ordered.
NEW this year – As a first step towards a paper free congress no printed abstract books will be made available for purchase.
Cancellation policy for individuals & groups
The conditions are the same for individual and group registrations.
If you wish to cancel or modify your registration to the ILC 2019, you must send an e-mail to registration.ilc@congrex.com
The fees, minus an administrative charge of 25%, will be refunded for cancellations before Wednesday 13 February 2019.
After this deadline, no refund will be possible.
Modification policy for individuals & groups
The conditions are the same for individual and group registrations.
If you wish to cancel or modify your registration to the ILC 2019, you must send an e-mail to registration.ilc@congrex.com
A handling fee of EUR 30.00 (incl. 10% VAT) per registration will be charged for every registration modification received after Wednesday 13 February 2019.
| Content | Fee (in EUR, no VAT) |
| Cancellation insurance (amount insured: up to EUR 500); the insurance includes your registration, hotel and flight booking | 25 |
| Cancellation insurance (amount insured: up to EUR 2’000); the insurance includes your registration, hotel and flight booking | 45 |
| Cancellation insurance (amount insured: up to EUR 5’000); the insurance includes your registration, hotel and flight booking | 75 |
| Package of insurances (Option 1); the package includes – cancellation costs ( up to EUR 500) – SOS-protection / travel interruption (unlimited) – medical and hospital expenses worldwide (up to EUR 50’000) – luggage (up to EUR 2’000) |
85 |
| Package of insurances (Option 2); the package includes – cancellation costs (up to EUR 2’000) – SOS-protection / travel interruption (unlimited) – medical and hospital expenses worldwide (up to EUR 50’000) – luggage (up to EUR 2’000) |
100 |
| Package of insurances (Option 3); the package includes – cancellation costs (up to EUR 5’000) – SOS-protection / travel interruption (unlimited) – medical and hospital expenses worldwide (up to EUR 50’000) – luggage (up to EUR 2’000) |
125 |
View the full General conditions of insurance (GCI) E30.
Every refund claim should be sent to Congrex in writing until Monday 29 April 2019. Requests sent after this deadline will not be processed.
Official ILC 2019 registration agency:
Congrex Switzerland
Peter Merian Strasse 80
4002 Basel
Switzerland
E-mail: registration.ilc@congrex.com
Tel: +41 (0)61 686 77 77 – Office hours*
Italian regulations for pharmaceutical companies
Any pharmaceutical companies producing drugs in Italy, and participating as sponsors or exhibitors at this event, must be registered at the Italian Ministry of Health.
Application to participate to The International Liver CongressTM 2019 MUST be presented to the Italian Ministry of Health at the latest 70 days prior to the beginning of the event. Applications after this deadline date will be rejected.
Application to participate must be made through a local agency who will forward the registration request to the Italian Ministry of Health in the specific requested format.
TWT srl has been appointed by EASL as the sole agent to collect applications from pharmaceutical companies and file them with the Italian Ministry of Health for the The International Liver CongressTM 2019, to be held in Vienna, Austria, 10-14 April 2019.
Please contact:
TWT srl
Attn: Romina Baldolini
Ufficio Operativo
Via Cagliari 13
00198 ROMA
e-mail: rbaldolini@twt-team.it
Note: medical device producers are not bound to present any application
For full details, also see: http://www.agenziafarmaco.gov.it/en/content/authorization-congresses-and-meetings
Further details are available from:
Agenzia Italiana del Farmaco – Tel. +39 06 5978401
Visit: www.agenziafarmaco.gov.it/en
Badges
On-site registration, badge collection and congress material pick-up will be available at the registration area in foyer D. View opening hours.
NEW for EASL members – Gain time in Vienna! Use the EASL members fast-track lanes for on-site registration and badge pick-up at the dedicated members registration desk in foyer D.
All delegates and exhibitors are requested to wear their ILC badges at all times in order to be given access to the congress venue. Persons not wearing an ILC badge will not be granted access past the registration area.
Delegates are admitted into the lecture halls and other scheduled activities, as well as the catering areas.
Exhibitors are admitted into the exhibition area as well as the catering areas, but have no access to the lecture halls.
Lost badges
If a badge is lost or forgotten, an administrative fee of EUR 30.00 (incl. 10% VAT) will be charged for the reprint of the badge after identity verification (passport, driving license or other recognized identification document).
If both badges are brought back at the registration desk, the administrative fee will be refunded.